Go Global Transfer Credit Portal - Faculty/Staff

The Transfer Credit Admin Portal (TCP) enables UBC staff/faculty to view and process transfer credit for Go Global students.

Should you require access, please contact go.global@ubc.ca and provide the following:

• Full name
• Email
• CWL username
• Role with transfer credit and/or type of access permissions required

A member of the Go Global Transfer Credit team will follow up with you by email.  

Evaluated courses are typically valid for a period of five (5) years and stored in the Go Global Transfer Credit database. Use the Course Search Tool to search evaluated courses by partner university course details or UBC equivalent. A Transfer Credit Admin Portal account is not required to use this tool.

Courses listed in this database are active and public evaluations only. Should you require additional course access, request a TCP Admin account by contacting go.global@ubc.ca and see the section "Accessing the Transfer Credit Admin Portal" above.

Prior to their Go Global study experience (or on arrival at their partner university), students are required to log in to the Transfer Credit Portal (student portal) to submit their requests and include detailed course information for each course they plan to complete during their term(s) at the partner university.

• The package of course requests is reviewed by the faculty designate who then distributes new course requests to the appropriate faculty or department evaluator to evaluate the course for specific or unassigned credit.
• Once a course is evaluated by the relevant department or faculty, evaluation decisions are updated in the Transfer Credit Portal where staff and the student can track the progress of the transfer credit requests.
• Go Global works with the student and partner universities to obtain and uploads the transcript to the Transfer Credit Portal.
• Credit is only assigned after the final transcript is received and uploaded to the Transfer Credit Portal since transfer credit is conditional on successful completion of each course. This part of the process is managed by the relevant faculty designate.

Students are required to keep their faculty designate and Go Global informed of any changes to their course registration at the host university and to ensure that their final transcript from the partner university is sent to Go Global.

Partner university program and course information, including course schedules, course load, grading schemes and credit equivalency formulas can be found on the individual partner university pages for winter session term exchanges or Summer Abroad program pages for summer study programs.

A conversion ratio known as a credit equivalency formula is calculated for each partner university to convert credit values to UBC credit. These formulas are determined collaboratively by Go Global and Enrolment Services. As a general guideline, a full course load at the host university transfers as a full course load at UBC, taking the degree structure and contact hours into consideration.

Should you require assistance obtaining any partner-specific information, please contact go.global@ubc.ca.

Grades assigned at host universities do not appear on UBC transcripts. Instead, a student's transcript states that they participated in a Go Global study program and lists their host institution and the total credit transferred. Go Global transfer credit is posted onto a student's academic record at the end of the process, and this step is managed by the Transfer Credit Team in Undergraduate Admissions. Please see the "Enrolment Services Transfer Credit Team" section below for contacts.

While Go Global works with students and partner universities to obtain transcripts, it is ultimately the student’s responsibility to ensure their partner university transcript is provided to Go Global by the partner university or a trusted third-party records verification system. Go Global is unable to accept transcripts directly from students as official. Once received, transcripts are uploaded to the student’s package of course requests in the Transfer Credit Portal to facilitate the final steps in the transfer credit process.

Go Global does not retain copies of official transcripts as they are sent to Brock Hall for archival after being processed. Should students require official partner university transcripts for personal use (e.g. graduate admissions), they are advised to contact the partner university directly. In some cases, Go Global can provide unofficial PDF scans of partner university transcripts for internal use (within UBC) where available. Please note that Go Global follows UBC's Data Retention Policy for such documents.

When Go Global transfer credit is evaluated, it can be assigned as specific course credit (e.g. BIOL 300), unassigned department credit (e.g. POLI 2nd), unassigned faculty credit (e.g. ARTS 3rd) or general elective credit (e.g. ELEV 1st). Courses are evaluated by the relevant faculties and departments. Students are referred to their academic advisors to determine how their Go Global transfer credits may be used towards meeting specific academic requirements.